Hospital Medicine Scheduling Software

Fair, Balanced Schedules
for Hospitalists

Optimize Patient Continuity Schedule providers in 4-7-day blocks to ensure patients see the same physician throughout their stay, improving care quality and reducing handoff errors.

Honor Individual Preferences For example, night call timing—whether clustered with day shifts or separated—while maintaining schedule equity.

Balance Workload Fairly Distribute contracted shifts, admitting responsibilities, and night/weekend coverage evenly across your team to prevent burnout and ensure compliance.

Best in KLAS—Two Years Running

Lightning Bolt Ranks #1 in Physician Scheduling for two consecutive years.

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What Spreadsheets and Outdated Tools Can't Do

A Single Source of Truth

Schedule physicians, APPs, techs, and support staff in one system.

Custom Rules

Create the best possible schedule using rules and priority levels to meet your group's requirements and personal preferences.

Data and Analytics

Track PTO, assignments, availability, and changes using automated reports with privacy controls.

Payroll Integration

Prevent errors from manual entries and get accurate pay.

Flexible Shift Swaps

Get coverage from a specific colleague or offer shifts to multiple team members at once.

Mobile Application

Manage schedules anywhere - submit PTO, swap shifts, or offer coverage.

Control Access

Use admin approval for all shift swaps and schedule changes, or allow providers to adjust on their own.

Public Link Sharing

Share schedules with anyone using secure public links; no logins required.

Why Hospital Medicine Groups Choose Us

Hospitalists

Get predictable, balanced workloads with automatic equalization of call, weekend, and holiday shifts

Choose how you structure your work weeks—cluster night calls with day blocks or space them out based on your preferred work rhythm

Focus on patient care instead of scheduling conflicts and last-minute coverage scrambles

Schedulers

Transform hours of manual work into minutes while creating fairer, more accurate schedules that reduce admin burden

Stop constant phone calls and last-minute scrambling with self-service shift management and real-time schedule updates

Guarantee every provider hits their monthly contracted shifts while respecting their block preferences and availability constraints

Patients

Experience better clinical outcomes when the same hospitalist manages their care across multiple days, building deeper case familiarity

Receive more attentive, personalized care from well-rested physicians whose balanced schedules prevent fatigue and burnout

Benefit from smoother care transitions and fewer communication gaps as consistent physician assignments reduce handoff-related complications

Proven Results from Top Physician Groups

Improve Operations with Automation

30% Increase Physician Satisfaction

Balance Clinical Assignments and Preferences

Customizable Rules

Every client gets a dedicated technical consultant for life to help create custom rules and manage updates. Whether you prefer hands-on support or want to handle updates independently, we're here to support your approach.

Equalization Rules

Ensure fair distribution of workload across your team. They automatically balance assignments like call schedules, weekend shifts, and other duties, so no one provider gets overloaded.

EXAMPLE

Equalize Night Calls for all Full-Time Providers (Part-Time providers take ½ the amount)

Minimum / Maximum Rules

Set limits on how often providers can work specific shifts or roles. They help prevent burnout while ensuring adequate coverage by controlling maximum assignments and guaranteeing minimum staffing levels.

EXAMPLE

Rounding need to be staffed minimum of 4 days and maximum of 8 days in a row

If / Then Rules

Create conditional logic for your scheduling needs. They automatically trigger specific actions when certain conditions are met, like "if Provider A is scheduled for X, then also schedule Provider B for Y."

EXAMPLE

When coming off nights, no day shifts for a minimum of 3 days

Preference Rules

Accommodate individual provider preferences and requirements. They help create schedules that work better for your team by respecting personal constraints, preferred assignments, and recurring commitments.

EXAMPLE

Dr. Jones prefers his rounding to be minimum of 6 days in a row when possible

Product Tour

Lightning Bolt helps you generate gapless provider schedules for your Hospital Medicine group using custom rules designed to include individual preferences and organizational needs.

Create a Provider Schedule (Admin)
Create Custom Rules
Adjust a Schedule (End User)
Request Shift Coverage (Swaportunities)

Additional Resources

BLOG

Why Hospitalist Groups Need Intelligent Automated Scheduling

VIDEO

One Source of Truth for Metrics and On-Call

INFO SHEET

Optimized Scheduling Drives Hospitalist Satisfaction

Industry Insights with Candace

The Most Balanced Hospitalist Schedules Start Here
Hospitalist Scheduling Was a Nightmare - Until This
Rethinking the 7-On, 7-Off Hospitalist Schedule

FAQs

Does your solution know which locations my providers are credentialed for?

Yes, Lightning Bolt allows you to select which assignments (locations) each individual is able to be scheduled for. This applies to automated scheduling as well as manual changes.

Does your team set up the scheduling rules, or can I?

We assist with initial setup and training. Users can choose to maintain the system themselves or rely on our support. If the rules change, we can also handle it or you can do it yourself.

Is there a limit on the number of providers or shifts the system can schedule?

No, our system can handle schedules for large groups with no technical limits on providers or tasks.

Do you integrate with other solutions?

Yes, we recommend integrating to enhance workforce management and operational efficiency. Check out some of our integrations.

Is this scheduling software only for large groups, or can it help small practices?

Yes, it can help smaller practices! Many of our smaller practices find Lightning Bolt to be very beneficial to have one source of truth and be able to easily submit time-off requests, make last minute shift swaps, create optimal holiday schedules, access schedules on mobile, and overall experience an increase in convenience.

What is the key difference between Lightning Bolt and other products on the market?

Unlike other products that simply digitize manual scheduling, Lightning Bolt uses an AI-enabled process called combinatorial optimization to identify the best solution—in this case, a schedule—from a finite set of possibilities. By considering multiple variables such as staff availability, skill sets, and shift preferences, combinatorial optimization allows Lightning Bolt to rapidly identify the optimal schedule that maximizes resource utilization while meeting organizational constraints. This process advances operational efficiency, improves staff satisfaction by building fairer schedules, and enhances patient care by ensuring that the right personnel are in the right place at the right time.

Ready to see us in action?

Get a demo of Lightning Bolt's platform.